Privacy Policy

Last Updated: February 15, 2024

HootRecruit takes its obligation to protect your personal information seriously. We have drafted this Privacy Policy to explain the types of information we might collect from you or from third parties, and how we will use and protect that information.

We will update this Policy from time to time and will post any changes we make on this page. Check out this page periodically to be sure you know about any updates. We will change the “Last Updated” date at the top of this page when we make any changes to this Policy.

What personal information does HootRecruit collect?

We collect several types of information from and about you, including:

  • Information provided by you, such as name, mailing address, email address, phone number, and other personal information. For example, we collect your email address when you sign up to learn more about our products and services;
  • Information and content shared by you through third-parties, including content that you upload, share, or integrate with us. You may choose to integrate your HootRecruit account with certain third-party services by opting to upload certain information into HootRecruit. No such integrations happen by default; they must be initiated by you. If you choose to connect HootRecruit with a third-party service (like Google or Microsoft), you give us permission to store your login credentials for that service and to access and use your information from that service as permitted by that service. This includes accessing the email headers for all messages in your account as well as email headers and message bodies for any email messages HootRecruit composes for you and any subsequent correspondence in response to such email messages. We do not require access to email accounts. You may choose to have information uploaded or shared by you removed at any time by contacting us at
  • Information provided by third parties. As part of our services, we might also collect information about candidates and individuals that’s provided by third parties like data brokers or information that is publicly available;
  • Information collected automatically as you navigate our website. When you use our website, we might automatically collect information about you. For example, we may collect your IP address, information about which internet browser you’re using, information about your device’s operating system, information about which internet service provider you use, information about what device you’re using, and information collected through cookies (read more about cookies in the “Tracking Technologies” section below.)

How does HootRecruit use my personal information?

We may use the information that we collect about you or that you provide to us:

  • to present and improve our website (we are always trying to improve based on your preferences and feedback);
  • to provide you with information or services that you’ve requested from us;
  • to fulfill our obligations to you as a customer;
  • to provide you with updates about your account to improve our customer service (information from you helps us respond to your support needs);
  • to carry out our obligations and enforce our rights under any contract you’ve entered into with usto notify you about changes to the website or changes to our products or services;
  • to personalize your experience on our website;
  • to send you messages and updates via text or email;
  • to fulfill any other purpose for which you gave us your information and in any other way we describe to you when provide the information; and
  • for any other purpose with your consent.

Google API Services User Data Policy

HootRecruit’s use and transfer of information received from Google APIs to any other app will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Does HootRecruit disclose my personal information to others?

We may disclose your personal information:

  • to our subsidiaries and affiliates;
  • to contractors, service providers, and other third parties we use to support our business;
  • to HootRecruit partners that are looking to recruit and hire employees;
  • to a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of HootRecruit’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by HootRecruit about Website users is among the assets transferred;
  • to fulfill the purpose for which you provided the information;
  • for any other purpose disclosed by us when you provide the information; or
  • with your consent.

We may also disclose your personal information:

  • to comply with any court order, law, or legal process, including to respond to any government, regulatory, or law enforcement request;
  • to enforce or apply our Website Terms of Use, and other agreements; and
  • if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of HootRecruit, our customers, or others.

We may disclose aggregated information about our users and deidentified data or information that does not identify you as an individual.

Tracking Technologies

A cookie is a unit of data stored on your device that helps HootRecruit remember you and your preferences. HootRecruit uses first- and third-party cookies and other tracking technologies to do things like monitor and analyze how you use our website, to more effectively provide you with information and updates, to conduct internal analytics (aka number crunching), and to advertise and market our services and products.

You can refuse cookies by turning them off in your browser. But you should know that if you delete or turn off cookies, we might not be able to store your preferences and some of our services may not function properly.


The security of your personal information is incredibly important to us. We have implemented reasonable measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of the Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.


This Website may contain third-party links to other websites. Please be aware that we are not responsible for the content or privacy practices of any third-party sites. We encourage you to be aware when you leave our site and to read the privacy statements of any other site you visit that collects your personal information.

Children Under the Age of 13

Our website is not intended for children under 13 years of age. No one under age 13 may provide any information to or on the Website. We do not knowingly collect personal information from children under 13. If you are under 13, do not use or provide any information to or on this Website or through any of its features. If you believe we might have any information from or about a child under 13, please contact us in one of the ways provided in the Contact Information section below.

Do Not Track

We do not respond to Web browser “do not track” signals or other mechanisms. Other parties may collect personally identifiable information about your activities over time and across different websites when a consumer uses our website.

Contacting Us

If there are any questions regarding this privacy policy you may contact us at: